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Understand the different types of invoices and how to issue them

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Understand the different types of invoices and how to issue them

Hello, and Welcome to Racext’s Car Magazine column, the column aimed exclusively at the world of 4-wheeled vehicles with news, insights and guides, available every day here racext.com, today in this article we will talk about “Understand the different types of invoices and how to issue them”

Understand the different types of invoices and how to issue them

The issuing of various types of invoices is extremely important to ensure that the workshop complies with current legislation.

Workshops that do not invoice for their services or parts sales may face fines and other penalties, as they can be held liable for tax evasion. In this content we will explain the importance of differentiating invoices to issue them correctly and avoid inconvenience with the public administration . Here you will find details on each type of these documents.

Do you want to know what the different types of invoices are? Go ahead!

Understand the importance of differentiating invoice types

Knowing how to issue invoices correctly and with correct taxation according to the service is very important for all structures. These documents are a guarantee that the taxes have been paid and a proof that auto repair shops are not evading the taxes. Therefore, the invoice proves to the competent authorities that the business is in good standing with the tax authorities.

Furthermore, the invoice issued correctly increases the reliability of the workshop, as it assures suppliers that they are negotiating with a factory that has credibility and responsibility in relation to their tax obligations. The document is also relevant for securing the rights of customers who need to feel secure when closing deals.

Know the main types of invoices

Knowing the different types of invoices is essential to develop business strategies, make accurate decisions and comply with legal obligations. The telematic system was designed to optimize resources and streamline issuing processes. See below what are the main differences of each fiscal document!

Electronic Invoicing of Products or Goods (NF-e)

The NF-e replaces the conventional invoice template. It is a digital version that is issued and stored electronically. The document records the sale of physical products, the collection of the Industrial Product Tax (IPI) and the Tax on the Movement of Goods Services (ICMS). The auxiliary invoice document (DANFE) is delivered to the customer.

Electronic Bill of Lading (CT-e)

The CT-e is used for the transport of goods between municipalities or states and the collection of taxes is done through the application of ICMS. The current model is a digital file in XML format that has replaced the manual, however, it must contain authorization from the State Department of Finance and a digital signature. Simplify invoice processing and reduce shipping costs.

Electronic Service Bill (NFS-e)

The NFS-e is the digital document issued to confirm the provision of services to natural or legal persons. It is typically used by small and medium-sized businesses. It is issued through the municipality of the city where the registration in the National Register of Legal Entities (CNPJ) was made. Needs municipal registration.

The document is a more flexible model that generates the Auxiliary Document of the Electronic Invoice of Services (DANFSE). It is a mode that can be used for subscription services such as Internet solutions or digital products, such as online courses. Service providers such as gyms, hotels and day care providers also use NFS-e.

Consumer electronic invoicing (NFC-e)

The NFC-e is the electronic option that replaces the well-known tax vouchers issued by the Tax Coupon Issuer (ECF). This document is part of commercial and retail operations, such as pharmacy, butcher, supermarket, bakery, etc. Entrepreneurs release it to the final consumer, but not all taxpayers are required to release it.

Electronic tax coupon (CF-e)

The CF-e is a document that exists only in a virtual environment, requires the authorization of the tax authorities and the validation of the digital signature of the taxpayers. The Electronic Tax Coupon forgoes the use of ECF, allowing data to be printed on any printer or sent electronically. It reduces the ancillary obligations and its transmission is online.

Single invoice (NFA-e)

The NFA-e is a document used by entrepreneurs who are not required to pay ICMS. It is a type of invoice that can be used by micro and small businesses as well as by individual micro-entrepreneurs. Each state has its own rules for issuing, but it is necessary to register online to apply for it on the portal of the State Treasury Department.

Complementary invoice

This type of invoice is a document issued by companies to correct the tax values ​​that were included in the original document. The sum of the values ​​is essential to validate the operation, as it is used for the justification of the error. NFC can be applied in different situations: calculation errors, price adjustments, incorrect classifications, etc.

Export invoice

It is a document that informs the Secretariat of Finance of the departure of goods from Brazil for export. This invoice is used to carry out the fiscal and accounting accounting of the establishments. It is essential for the buyer who receives the product abroad, as it validates the deal and allows registration in the national territory.

Shipping invoice

A Shipping Invoice is issued every time the goods must circulate without sales purpose. The document aims to ensure the non-incidence of taxes in situations involving industry, which ships products out of the store or factory without actually being sold.

This invoice is also used whenever no commercial operation is involved, for example in transfers of units or in the transport of donations, gifts, products for repair or maintenance, shipments, free samples, goods for exhibitions and fairs, products for the testing, among others.

Invoice rejected

A rejected invoice is a document that has been filled in incorrectly, has incomplete, inconsistent or inconsistent data. When this occurs, the taxpayer receives an automatic notice that can correct the error instantly. If the rectification is not made, the document will be denied and will remain in the public treasury records for five years.

Did you understand what the different types of invoices are and how to issue them? It is very important to know them all and in that case it should be used to avoid mistakes. Currently, entrepreneurs have to issue electronic invoices through computer systems. The electronic document reduces paper consumption and allows integration with a management system.

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Understand the different types of invoices and how to issue them

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